If I only use the documents in a Sharepoint library when I'm online, is there any reason to sync the documents? And if I don't sync the documents, can I avoid the 20,000 file limit? I'm thinking that syncing is unnecessary for me, and hoping that I can upload more documents this way, I just want to make sure I don't have a fundamental misunderstanding of how this works.

Update - thank you for the responses. It seemed like a simple question but I had a hard time finding a simple answer. Is there any reason why I would not want to store all of my business documents and not sync them? Should I have any concerns about security or losing data?

Thanks again, I really appreciate the help with this.


Cody, as you said that you use documents in the library when you are online. So, you don't need to sync the documents. As you are aware the sync feature makes a local copy of the document on the user's machine(file system), which you don't need. So, you are good to go.

Since, you are not syncing the documents then the limit of 20,000 documents is not even in question for you. The limit will only apply for those who are using the sync feature.

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Correct, if you only use documents online then there is no need to sync the library. And if you don't sync, then you can avoid the 20,000 item (files + folders) sync limit. In fact, you can have many hundreds of thousands of files + folders in your OneDrive for Business if you don't need to sync.

The sync limit is confirmed here.

Note that if you do need to sync, you can always create new document libraries in your OneDrive for Business and sync each individual library as a means to keep below the sync limit.

To create a new library sign in to https://portal.office.com/ click OneDrive then click the "cog" icon top right. Now choose "add an app" then choose the document library.

Clarification: the sync limit is only 5,000 items for SharePoint Online team site libraries. It is 20,000 for OneDrive for Business

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