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I am using our SharePoint site as a learning management system for training newly hired employees. Our set us is a subsite that contains 25 site pages (one for each student). Each page contains a unique Document web part so that each student has a unique copy of a curriculum document (an editable PDF). Right now, I create each class as a template but when I update curriculum items, I have to update it in all 25 document libraries. I'm wondering if there is a way to dynamically populate the document libraries (like a content query) from a central library? I'd use a content query but you can't have your own copy of the document that I know of. If Student 1 checks out something, Student 2 can't and if they could, they would overwrite Student 1's work. I'm hoping for a more automated way to populate each document library.

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If I'm understanding correctly, you could just create a manual workflow that will copy the pdf or items to each site.

  • That's interesting Chris. So (forgive me if I'm about to sound dumb), could a customer workflow act as a type of "script" that will do this work for me? Could a workflow be programed to create a "class" and assign the content? – user29708 Mar 24 '15 at 18:47
  • That's correct. SP has a workflow that I have used that copies one item, and can copy that into several places. I'd like to be able to select multiple documents and do the same thing. – user29708 Nov 18 '15 at 19:18

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