I've viewed the files out there about this subject but am not getting the answer as it applies to my specific circumstance. Hoping somebody can guide me in making this decision. Our company has various departments that we would like to have separate documents. We would like everyone in the organization to be able to read / edit some global documents that apply to everyone, but then only be able to edit their own, but see everyone's documents. Some individual people play a role in more than one department. A small group of members need to have edit capability to all documents no matter what department the document resides. Choices I can see, but don't quite understand are:
- Separate subsites for each department with a group assigned to each subsite
- One library with folders underneath withe permissions set at the individual level
- One site with different libraries set up for each department with individuals assigned permissions specific to that library.
Example: chris, terra, frank need access to edit all documents everywhere
lance, katherine, paul, Don etc. need to be able to edit the education department's documents
Cedro, Don, Bill need need to be able to edit the networking department's documents
Don belongs to both the education and networking department.
I want Cedro, Don and Bill to be able to view, but not edit, documents in the education department.
I want Lance, Katherine and Paul to be able to view, but not edit, documents in the networking department.
There are some documents that Chris, Terra and Frank need access to, but that are sensitive and nobody else should be able to view or edit.