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I have a document library and I want to give access to client. I want to hide all documents by default including published documents except the few I share with them. If I upload new document it should not be visible to them by default until I share with them.

I have given read access to client but they can see all documents by default and every time I upload a new document I have to manually control the permissions.

  • How have you given read access to the client? Did you add the client in Visitors group? – Nadeem Yousuf Feb 16 '15 at 6:12
  • yes client is added to visitors group that is why they can see all documents. – Ali Feb 16 '15 at 6:47
  • see my answer below – Nadeem Yousuf Feb 16 '15 at 6:49
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If the user is added in a group having Read access and the library permissions are inheriting from the parent, then user can see all the documents. In order to restrict user to see only the documents shared with him/her, then the library permissions need to be broken and the Read access group needs to be removed from it. Go to Document Library settings -> Permissions for this document library -> Stop Inheriting Permissions. Now remove the Read Access group. Going forward, users will now be able to see only those documents which have been shared with them.

UPDATE If it is a Publishing site, you need to deactivate feature "Limited-access user permission lockdown mode"

  • thank you, worked and answered my question, Is there any way to identify what documents are shared to a specif user? I am asking if I want to completely revoke access to all shared documents to my client. – Ali Feb 16 '15 at 23:59
  • Sorry, I didn't get you. You can mark this as an answer and open a new question with full details. – Nadeem Yousuf Feb 17 '15 at 2:28
  • I have posted another question, please look sharepoint.stackexchange.com/questions/132005/… – Ali Feb 17 '15 at 3:05
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Remove 'Everyone except external users' from the 'Team Site Members' group and Give User a 'Read' Permission.

It will allow users to only see Approved documents & their own Draft documents.

  • I want to hide approved documents as well. – Ali Feb 16 '15 at 23:47
  • Then, Create any Group. Assign it permission what you want. Add users to group whom you want to give permission.Then, Grant this group Permission on document library. – Ronak Patel Feb 17 '15 at 4:37
  • but the read permission gives read rights on all documents. "I have tried to explain here sharepoint.stackexchange.com/questions/132005/… – Ali Feb 17 '15 at 6:37

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