I have been tasked with working in SharePoint 2010. I'm very new to the game. But here's my question, I have created a task and edited it's web forms and columns. Without creating a workflow, you can create a task and it will automatically generate an e-mail to the specified person.

My question is, where in SharePoint can i edit that generic e-mail that gets sent out to the assign person without creating a workflow.

Thank you for your help!

  • My suggestion would be a much easier approach which is disable the default task alerts and create a workflow in designer in which you can configure the mail alert however you want – Ransher Singh Feb 5 '15 at 19:14
  • Yes i too agree with Ransher.Singh it is highly recommended not to change existing configuration. But still if you do not want to go for workflow, refer to answer below. – 404 Feb 5 '15 at 19:20

Without creating workflow, you can change the task notification. But remember this will apply to all task list in web application. Email content in task notification is handled by AlertTemplates.

Alert templates are stored in the configuration database and are available at the web application level. Alert templates are defined in Alerttemplates.xml.

Predefined alert templates


The first alert template in Alerttemplates.xml. GenericList is used unless there is a match to one of other event types.


Notification of changes in document libraries


Notification of changes in surveys


Notification of changes in links


Notification of changes in announcements


Notification of changes in contacts


Notification of changes in events


Notification of changes in tasks


Notification of changes in discussion boards


Notification of changes in picture libraries


Notification of changes in XML form


Notification of changes in data connection libraries


Assigned to task / issue list notifications

Alerttemplates.xml is located at: Local_Drive\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\Template\XML directory.

Note Do not modify Alerttemplates.xml itself. Make changes to a working copy.

To change the actual body of email notification, refer this link.

After making changes to email template, you will have to fire a stsadm Update command for changes to take effect.

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