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I have been tasked with working in SharePoint 2010. I'm very new to the game. But here's my question, I have created a task and edited it's web forms and columns. Without creating a workflow, you can create a task and it will automatically generate an e-mail to the specified person.

My question is, where in SharePoint can i edit that generic e-mail that gets sent out to the assign person without creating a workflow.

Thank you for your help!

  • My suggestion would be a much easier approach which is disable the default task alerts and create a workflow in designer in which you can configure the mail alert however you want – Ransher Singh Feb 5 '15 at 19:14
  • Yes i too agree with Ransher.Singh it is highly recommended not to change existing configuration. But still if you do not want to go for workflow, refer to answer below. – 404 Feb 5 '15 at 19:20
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Without creating workflow, you can change the task notification. But remember this will apply to all task list in web application. Email content in task notification is handled by AlertTemplates.

Alert templates are stored in the configuration database and are available at the web application level. Alert templates are defined in Alerttemplates.xml.

Predefined alert templates

SPAlertTemplateType.GenericList:

The first alert template in Alerttemplates.xml. GenericList is used unless there is a match to one of other event types.

SPAlertTemplateType.DocumentLibrary

Notification of changes in document libraries

SPAlertTemplateType.Survey

Notification of changes in surveys

SPAlertTemplateType.Links

Notification of changes in links

SPAlertTemplateType.Announcements

Notification of changes in announcements

SPAlertTemplateType.Contacts

Notification of changes in contacts

SPAlertTemplateType.Events

Notification of changes in events

SPAlertTemplateType.Tasks

Notification of changes in tasks

SPAlertTemplateType.DiscussionBoard

Notification of changes in discussion boards

SPAlertTemplateType.PictureLibrary

Notification of changes in picture libraries

SPAlertTemplateType.XMLForm

Notification of changes in XML form

SPAlertTemplateType.DataConnectionLibrary

Notification of changes in data connection libraries

SPAlertTemplateType.AssignedtoNotification

Assigned to task / issue list notifications

Alerttemplates.xml is located at: Local_Drive\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\Template\XML directory.

Note Do not modify Alerttemplates.xml itself. Make changes to a working copy.

To change the actual body of email notification, refer this link.

After making changes to email template, you will have to fire a stsadm Update command for changes to take effect.

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