0

IS it possible to link or sync 2 SharePoint lists together - more specifically I'm using the SharePoint lists for fillable forms, so if a user clicks "new Item" it pops open a form I made in InfoPath (where the columns are the question fields) for users to fill out.

My ask is this: If I have the main form (lets say 50 questions) that users will fill out - then I have a small list (5 questions - but it's 5 questions that are included in those 50) it's for a different team that just cares about those 5 questions - is it possible for one to send data to the other or sync?

Currently, once the big form of 50 questions is filled out, I will go in, look at the 5 questions, and then fill it out manually on the other form just for those 5 questions - obviously this is very tedious and can take a while - so I'm wondering if upon the main form being filled out if there is an action that can automatically create a new entry for the small list, and have it with those 5 questions.

Furthermore, to make things difficult, I have 2 fields/questions in that list that aren't from the original. So it's a list of 50 questions, and then a small list that has 5 questions from the 50 + 2 more that are brand new questions. Will that not work? Is it only going to work if it's the exact 5 questions to mirror?

Thanks for the help in advance - and I will be able to clarify further if needed.

  • Their is only one form which user filled, then one team wants only 5 questions from that form. is this correct? all data stored in the one list, right now you manually input the data in 2nd list? – Waqas Sarwar MVP Dec 16 '14 at 20:15
  • That is correct - currently the way it is set up is they fill out the one list - then I manually do it for the second one. So lets say you filled out the list - you would come to me go to my form fill out the 50 questions - I would then take it, look for the 5 I car about and then manually put those 5 into the 2nd form. – Rob Dec 17 '14 at 13:53
1

You should keep the data in a single list and create separate views for different teams.

List views can be created by opening the List Settings and create view.

  • Wow, honestly you're a genius. And the simplest answer at that. How did I not think of that? I'm still perplexed how I didn't think of that. I'll just make a new view called "Simple View" and only have it show those 5 questions... Thanks man for making me realize I'm WAY WAY WAY overthinking this! – Rob Dec 16 '14 at 20:43

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.