I want to archive a large list (list 1), therefore i saved template of that list without content and renamed it (list 2) and created brand new empty list off that template. Now i am using if statement to compare status of the list item(list 1) as closed. if the condition is met i am copying list item into List 2 and pausing the workflow for 1 minute and delete that item of the list 1.

i have set the workflow to fire off manually.

I have about 5000 items on the list, I cant sit all day and trigger workflow off each item manually. Is there a way i can use this workflow to go across all items on the list and do its job automatically.

Any suggestion would be appreciated.

Thank you


You can usePowerShell to run workflow on all items. The Workflow will not start instantly (as opposed to triggering through the UI) but in maximum 5 minutes because it's started through the SharePoint Timer Service.

# URL of the Site
$web = Get-SPWeb -Identity "https://sharepointsrv/site1"

$manager = $web.Site.WorkFlowManager

# Name of the list
$list = $web.Lists["Shared Documents"]

# Name of the Workflow
$assoc = $list.WorkflowAssociations.GetAssociationByName("On Item Created","en-US")

$data = $assoc.AssociationData
$items = $list.Items
foreach($item in $items)
 $wf = $manager.StartWorkFlow($item,$assoc,$data,$true)




  • thank you for your response, What items needs to be changed in the powershell for my workflow lets call it( Aanchal) to trigger automatically. – allegro octopus Sep 23 '14 at 15:39
  • I am not able to understand your query. – Aanchal Sep 23 '14 at 15:41
  • What do i need to change in above powershell for it to work on my case. – allegro octopus Sep 23 '14 at 15:43
  • Changr site url, document library name and workflow name. Do test it on dev server before running this on prod – Aanchal Sep 23 '14 at 15:45
  • Do i need to change the settings to actual workflow which is currently set to trigger manually? – allegro octopus Sep 23 '14 at 15:52

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