Is there a way to tell the indexing service NOT TO index a few documents in a library? Suppose we have a document library with 500 documents and there are 3 that we don't want indexed. Can those 3 documents not be indexed? We're using WSS 3.0.
Thank you, dave
You can specify if a document library should be indexed (in Document Library Properties).
If you set unique permissions on the document that denies access for the default content access account, I guess the document isnt indexed (its an easy thing to try at least).
Be aware though that item level permissions scale really bad, so it should be kept to a few items
Anders' approach would work, and you can also specify a crawl rule to not crawl given documents, or remove the results themselves (both under Search Administration in Central Administration).
Your document library should be grouping documents that are alike. I would create a separate document library for these special documents. It makes managing search crawl, but also permissions/workflow a lot easier. While you can use fine grained permissions per document, do you really want to? Its similar to the benefits of using group based security rather than per user security.
Another way, if you can't create a separate document library, is to try defining a boolean column say "IndexDocument" in your document library whose default value will be "Yes". For all those documents which you don't want to be indexed, set the value to "No".
Perform a crawl to get the property as "Crawled Property". Define a managed property based on that crawled property. Set it to be used in Scope.
Add a rule based on "Property Query" such as IndexDocument=No and Select "Behaviour"=Exclude
Update Scopes and you are happy to go.
