Limit search results based on field in list

Question

My search basically just has one scope to crawl everything. Can someone provide me with brief overview or link to guide to:

1. setup a new scope to filter results
2. Setup managed and crawled properties for field to exclude on
3. set the value of such field for the exclusion.

What I am trying to do is exclude search results on a list based on a value of a field. For example we have a list called catalog which contains seasonal items. When it is not that items season, its status field is set to inactive.

1. So how do I go about creating a scope to look at status property and exclude result when it is inactive?

2. Is this managed property something I could add other crawled property "statuses" to so that I may exclude "inactive" things on other lists in the future.

Thanks!

Answer 1

Let me try to answer your questions:

1. You create your query like:

   {searchboxquery} status:active

   For that you need of course a Managed Property (create it in the Search Service Application and map the values of your custom column to it. The custom column creates a crawled property once it was crawled usually prefixed with ows_ followed by the columns name). So when you search the {searchboxquery} will be replaced with the query from the textbox and the status:active limits the results to items with a property called status and the value active.

2. The managed property is filled per item - not once per farm or something. You could do that, too - but I think that is not what you want.