I am working in SharePoint 2013 an I have been tasked to archiving some pages that are outdated, however, cannot be deleted (eDiscovery). The organization did not purchased the Records Management features of SharePoint that 2013 offers. So, I am not sure what the best practices/steps that should be taken. The process I was going to take is as follows: change the permissions of the page to only the administrators. Or create a document library (archiving) and add the pages to the library. This should avoid the page to appear in the search results. I am aware there's third party software, however, that's additional costs. There should be way to archive with only out of box features. This may seem as a simple question but not having access to the full capabilities of 2013 version I want to make sure I am archiving correctly.

Can anyone help me with the best steps/practices to use to archiving without all the 2013 version features? Thanks for your assistance it's appreciated.

  • What version of 2013 are you using? Foundation, Standard, ??? Jul 11 '14 at 10:45
  • @MatthewMcDermott I am using SharePoint 2013 Server Enterprise. Jul 14 '14 at 13:00
  • OK, if you have Enterprise you have all the features, there is no "additional purchase". I am wondering what features you think are missing. Jul 15 '14 at 0:37
  • @MatthewMcDermott Thank you Matthew. That may mean that my organization did not turn the Records Management feature on. Jul 17 '14 at 15:00
  • They are usually Site Collection scoped features, so if you are a site collection admin you should be able to light them up. Jul 18 '14 at 20:30

A retention policy may do the trick:

Library Settings => Information Management Policy settings => Choose Content Type => Enable Retention => Add a Retention stage => Set up your rules


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