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I am working in SharePoint 2013 an I have been tasked to archiving some pages that are outdated, however, cannot be deleted (eDiscovery). The organization did not purchased the Records Management features of SharePoint that 2013 offers. So, I am not sure what the best practices/steps that should be taken. The process I was going to take is as follows: change the permissions of the page to only the administrators. Or create a document library (archiving) and add the pages to the library. This should avoid the page to appear in the search results. I am aware there's third party software, however, that's additional costs. There should be way to archive with only out of box features. This may seem as a simple question but not having access to the full capabilities of 2013 version I want to make sure I am archiving correctly.

Can anyone help me with the best steps/practices to use to archiving without all the 2013 version features? Thanks for your assistance it's appreciated.

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  • What version of 2013 are you using? Foundation, Standard, ???
    – Matthew McDermott
    Commented Jul 11, 2014 at 10:45
  • @MatthewMcDermott I am using SharePoint 2013 Server Enterprise.
    – SharePoint Lady
    Commented Jul 14, 2014 at 13:00
  • OK, if you have Enterprise you have all the features, there is no "additional purchase". I am wondering what features you think are missing.
    – Matthew McDermott
    Commented Jul 15, 2014 at 0:37
  • @MatthewMcDermott Thank you Matthew. That may mean that my organization did not turn the Records Management feature on.
    – SharePoint Lady
    Commented Jul 17, 2014 at 15:00
  • They are usually Site Collection scoped features, so if you are a site collection admin you should be able to light them up.
    – Matthew McDermott
    Commented Jul 18, 2014 at 20:30

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A retention policy may do the trick:

Library Settings => Information Management Policy settings => Choose Content Type => Enable Retention => Add a Retention stage => Set up your rules

http://www.future-processing.pl/blog/retention-policy-in-sharepoint-2013/

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