I have been sent a solution proposal from a company on how they would build their Sharepoint site.

We need to have a place to store information about a business deviations, such as name, organisation, deviations detail, supporting documents etc and this would follow a small workflow for approval. We also need to do KPI reporting on this data.

In the proposal the supplier would create a master site and for every new deviation a new sub-site would be created.

My gut feeling is that this feels wrong, I would have expected a record to be created within the master site, but since I am no SharePoint developer I am reaching out to you for comments.

Is this approach following best practice?

Thanks in advance P

  • It sounds like overkill to me. I'm surprised they aren't just keeping each "deviation" as a list item, but maybe I don't fully understand what a deviation is and what exactly would be maintained under it. I'm not sure, but it seems you'll run into limitations on how many sub-sites your main will be able to handle. I think I've seen some sort of count on this, but don't remember off the top of my head. – Pᴀᴜʟsᴛᴇʀ2 Jul 2 '14 at 14:40

I think, 1st we need to understand the deviation meaning.One entry of deviation consist of what, few documents(word/excel/pdf) and some details i.e deviations details include,name, reason, date etc. What else will come other than that? How many deviations per month/year?

I am thinking about a Deviation List and one document Library.

  • Create a folder in the Document library for the Deviation name
  • You can enter all the meta details in the issue list and put a link to documentation folder.
  • You can put a approval work flow on the list.

But if they still want to go for subsite, it is still do able as 250,000 is limit.

The maximum recommended number of sites and subsites is 250,000 sites. You can create a very large total number of web sites by nesting subsites. For example, in a shallow hierarchy with 100 sites, each with 1,000 subsites, you would have a total of 100,000 web sites. Or a deep hierarchy with 100 sites, each with 10 subsite levels would also contain a total of 100,000 web sites. http://technet.microsoft.com/en-us/library/cc262787(v=office.15).aspx#SiteCollection

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