Half a year ago I worked at a company that had their digital company structure pretty alright and everything was automatised. Best I've ever seen. They used Dropbox as their company-wide fileserver with a few 'master' folders (i.e. 'Financials', 'Event photos', 'Design-projects') and only selected users had access to those folders.
At the company of my father we use a Windows server with lots of folders with varied access rights per user. Now we want to move to a more independent cloud based solution and, as we already own Office 365, perhaps OneDrive could fit (as part of the subscription), instead of another subscription (Dropbox).
Now I was wondering if/how it's possible to create top-level (company-wide) folders that, based on access rights given by admin, will show up by default on each users drive, next to their own 'personal' files.
Currently, as the single designer in the company, I have a folder called 'Design & Media' that sits in my personal 'drive'. Sure, I can share it with others, but it feels one. I personally would like to have (from a company bird-view perspective) to have some top-level folders with per-user access rights, instead of a shared folder that resides in some users own drive. But how do I do that?
Obviously, the folders a user has access to will automatically be added to his OneDrive account, instead of having manually self add them. So a fresh user will always have a few folders already set up, instead a completely empty drive.
Basically, I want to achieve the below structure
The company
|- Group Folders
|- - -Financials (access by: UserA, UserB)
|- - -Design (access by: User A, UserC).
|- - -Etc.
|- User folders
|- - -UserA
|- - - - -Content
|- - -UserB
|- - - - -Content.
|- - -Etc