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A list used in the SharePoint is given some unique permissions. Most of the users have the Contribute right and therefor should be able to view, add and edit items. That is what I want. But users can only add items, viewing and editing is not possible (event not if they try to view their own entries). I searched the web somehow, but I always only found the reverse problem, that people cannot add entries.

The advanced settings page contains an entry "Item-level Permissions". This is set to "Read access: Read all items". The user with whom I tested has definitely the Contribute permission (I used "Check Permissions" to validate it).

Me, as a Full Control user, can view everything. I thought of a column that maybe needs special rights, but I don't think so.

Title                Single line of text
Priority             Choice
Status               Choice
% Complete           Number
Caretaker            Person or Group
Description          Multiple lines of text
Start Date           Date and Time
Due Date             Date and Time
Business Case        Multiple lines of text
Cluster              Choice
TK                   Choice
Collaborators        Person or Group
Review Needed        Yes/No
Update               Multiple lines of text (this is the only versioned field)
Created By           Person or Group
Modified By          Person or Group
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  • Items have unique permissions or inherited from the list? Any custom event receivers or workflows on the list? You checked with "Check permissions" on an item or on the list?
    – Naim Murati
    Nov 5, 2014 at 9:02
  • I don't know. I just created the list on the "Tasks" template and added the needed columns. I'm new to SharePoint. Can I check item unique permissions? I didn't intentional made unique permissions per item. I clicked on 'Permissions for this list' and then 'Check Permissions'. So I think I checked for the whole list. When I go to 'Workflows', I see All, Task, Folder and Summary Task in the dropdown field. tl;dr: What I want is a simple list without any special workflows where everybody with Contribute can add, view and edit any item.
    – The Wavelength
    Nov 5, 2014 at 9:27
  • Check the permissions for one item. Go to item's properties and click "Manage Permissions" on the ribbon. If "Inherit permissions" is active then the item has unique permission. In that case click "Check permissions" and see what permissions has a user that can't see the item.
    – Naim Murati
    Nov 5, 2014 at 11:38
  • "This list item inherits from its parent (<listname>)". The user has: "Contribute - Given directly" and "Contribute, Limited Access - Given through NT Auhority [...] group" when using the 'Check Permissions' function.
    – The Wavelength
    Nov 5, 2014 at 12:38
  • Everything looks fine. Try with another new tasks list and a custom list. Be careful when deleting permissions. Don't delete Limited Access on the parents (list, web,..)
    – Naim Murati
    Nov 5, 2014 at 13:05

2 Answers 2

Reset to default
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Users must have permission to view item versions in order to edit an item that has 'Multiple line of text' column which uses 'Append Changes to Existing Text'.

Contribute permission level has 'View Versions' permission by default but the permission levels can be modified by site collection admins.

Check Contribute permission level and make sure 'View Versions' is ticked or create another permission level, add 'View Versions' permission and give users that permission level.

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  • That solved the problem. We fixed the permission together with the Site Collection owner. Thank your very much for your effort!
    – The Wavelength
    Nov 11, 2014 at 15:27
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I had the same problem and removing "multiple lines" didn't solve the problem for me. I ended up giving the users permissions that allowed them to add items "contribute" or something, then created a default view where it had a filter ID greater than 2 AND ID less than 2. Then, hide the view "all items" Note: if they make a custom view they will always be able to see information.

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