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I think these multiple columns only occure, when you rename your workflow during versions. The only downside that comes to my mind is that you will loose your running workflows in that versions (if you have any).


You can use "Enforce Unique Values" in the field. Go to the List -> List Settings -> click on the Field you want to change, and select Enforce Unique Values - Yes.


Using out of the box workflow actions you can't do it because of security limitations. As solution I would like to suggest to have a look at a Plumsail Workflow Actions Pack. It is extended set of workflow actions for SharePoint Designer which also contains a set of workflow actions for permission management. I'm one of developers of the product and I'm ...

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