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Are you looking for Workflow Context:Current User? On the collect data from user, click this user and select Workflow Lookup for a user and then set Workflow Context and Current User, unless this is triggered off an item create/change then you could use the Current Item Created By or Modified By from that window instead.


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You should keep the data in a single list and create separate views for different teams. List views can be created by opening the List Settings and create view.


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You can incorporate that same logic inside a workflow, but it will not be in that format. The way it will look in a SharePoint Designer workflow will use the "Find interval between two Dates" action: Find days between CurrentItem:Created and Today (Output to Variable:DifferenceVariableinDays)


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If the task is created using a designer workflow you can setup a due date for it and send recurring email reminders. Please check if this helps you: [url]Recurring designer workflow email notifications


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If this is a SharePoint 2013 workflow you may be able to build a timer on the workflow by utilizing the loop functionality. This is described in another stackexchange post at Trigger workflow daily. Then you could just do your check weekly and if the task still shows as incomplete fire off the reminder email. You could improve upon it even further by saying ...



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