New answers tagged metadata
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if you can export your current database to a spreadsheet, you can then manipulate the data via formulas.
example: column B has a header of is1. B2 has the value of 1. You can use an if statement to convert that to the name of the region: =if(B2=1,"Region 1"
do this for each region, placing the name of each region in a separate cell. in a final column, ...
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Metadata helps, the more info you can explain about an item, the more flexibility you'll have when searching. But there's a balance, asking too much from users and they won't enter it.
Check out my blog post, http://davidlozzi.com/2012/12/06/my-users-dont-like-sharepoint-because-they-cant-find-what-theyre-looking-for-part-1/, where I focus on methods to ...
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a simple method would be to have a hidden date field associated with the default document type in the list and to set that at a specific date e.g. 25th December 1970 for example. It could then be easily used as the identifier when you want to remove the list.
If you want to have a hidden field like this added to the type, you'll need to set the 'Allow ...
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Many SharePoint objects have a Property collection. Lists do not directly, but you can use list.RootFolder.Properties and there are methods for Add, Delete, Get, and SetProperty. There's an example here: http://www.novolocus.com/2012/07/23/getting-and-setting-properties-in-sharepoint/
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If you are working with SharePoint Server 2010 or later you can consider using the Document Set feature. A Document Set is essentially a folder that can be defined with a content type (includes meta-data) as well as other useful things like workflow.
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