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What are the alert settings for the list? Do users get notified if the item changes or deleted? I believe that expiration, once reached, will edit the properties of the item, and thus trigger an alert. If the expiration deletes the item and the alert is set to notify on deletion, then the alert would trigger also.


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There is one generic error in SharePoint that will throw the file xxxx has been modified by SHAREPOINT\system And that is when you don't have web.AllowUnsafeUpdates = true; But that error is old, really old IIRC. But the likely reason is that you may be performing more than one update in the same request, so the second update will throw that error ...


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It's definitely an "it depends" question. I will say the numbers you are throwing out are well within (...by several orders of magnitude) the boundary guidelines provided by Microsoft: http://technet.microsoft.com/en-us/library/cc262787.aspx If you're concerned about sprawl put some sort of site provisioning/de-provisioning capability in place. It could ...


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I don't think a retention policy would necessarily be the route to take here. It seems as if all of this scould be accomplished with a singular workflow that evaluates the status of the column and takes the desired action as you have specified. You have 2 immediate actions based on the status of the coulmn, delete or move. Those could be immediately ...


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I guess one of the biggest differences is that SharePoint includes so called in-place Records Management, meaning that you can declare something a record without having to move it away from the location (e.g., workspace) where it originally was. You can also have hybrid scenario and use both archiving type of RM and in place RM. More here. I suggest ...


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I started prototyping a similar solution. I had a centralized list that stored the point values for each type of action and then put event receivers on specified lists that calculated the points. The points can either be logged to SQL or another SharePoint list. If you want to do something based on visits versus an actual update you would need another ...


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Refer to the SharePoint Guidance from patterns & practices They have a section on configuration data which would apply, and part of that section includes storing configuration data in a list. The list implementation is much like a hashtable.


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There is no out of the box solution for this thing. Microsoft is offering server based solutions not related to sharepoint at all. Look for Microsoft Lync 2013 http://lync.microsoft.com/en-us/Pages/unified-communications.aspx If installed and configured the precense of the user will lit up next to the people information of documents or contact webparts. ...


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I don't beleive it's possible out of box. To use a custom retention formula to determine expiration, click Set by a custom retention formula installed on this server. NOTE This option is only available if a custom formula has been set up by your administrator. Reference: Create and apply information management policies However you can create ...


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No you're not. Retention policies won't recognise a calculated date even if it's set to date/time format. A good way around this is to shift the date calculation into SharePoint Designer. Use the "Add Time to" action to subtract 14 days (-14) from your deadline day and output this to a variable. In the next step, pause the workflow until then and your ...


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No, this is not directly possible for a single document library. But you could try and look into the Content Organizer feature introduced in SharePoint 2010. It gives you a drop-off library for which you can setup rules to route documentst to other locations based on their content type. The CO has a setting for generating unique filenames in order to deal ...


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Do the Central Administration Web Application have Read & Execute rights to the web service ServerCertification.asmx? If not, give the IIS Application Pool Read & Execute rights to the ServerCertification.asmx, usually located in the folder C:\Inetpub\wwwroot\_wmcs\Certification


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There is no easy way to do exactly as you describe. BUT why not use metadata navigation in the views of the library? Go to the library In the library tab select "Library settings" Select "Metadata navigation settings" In the "Configure Navigation Hierarchies" move your managed metadata field to the right Click OK Now in every view of the library you get ...


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You can absolutely create joined views, but there's no way to do what you would think of as a real "join". What you end up with, even if you just add a Joined Subview with the ribbon options, is a sort of filtering of the items in the second list based on the current value of a column (or columns) in the first list. I create DVWPs all the time with two or ...


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Changing all documents's content type is doable, but has a lot of things to keep track of. To name a few: You now have a base document content type to which you have added fields (site columns) directly (probably). These need to be moved to the new content type. Doing this means: creating a derived content type that inherits all fields (name it something ...


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I'd like to suggest the following posts that I had used sometime ago for a similar project in document management - Retention Policy for document library in SharePoint 2010 Use custom content types to trigger document retention policies Applying Document Retention in SharePoint 2010 An additional feature that was used - EDiscovery in SharePoint Server ...


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I think this is less of a technical question and more of a policy / information architecture question. 1) You'll need to determine what types of information is being stored within SharePoint Documents Invoices Contract Collaborative Documents ... List Items Task Items Calendar Items Server Information ... 2) Determine what the retention policy ...


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Having worked with SharePoint at quite a few large (F500) organizations - I'd like to share a few points by stating it's not just documents but how these are packaged and used: Metadata management with Taxonomy features provide great benefits with classifying and searching content. Build taxonomies pertaining to your organization and its business or ...


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If they would benefit from having versioning, workflows, or adding some metadata to the jpg/psd, etc. files then SharePoint might be suitable. However, pictures tend to be large in size, so having tens of megabytes per image and lots of images will lead to huge SharePoint databases as all files are (by default) stored in SharePoint content database. Also, ...


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I would recommend to incorporate the "Flat structure" that you have mentioned above, Pros Handling security for each department would be rather easy, unless you say that each business unit should have different security features. Different site collections can be given unique branding, so master page or style modification of one department would not ...


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I had write down the script to get the checkout file by user name here is the script : function Get-CheckedOutFiles() { [System.Reflection.Assembly]::LoadWithPartialName("Microsoft.Sharepoint") $webapp = [Microsoft.SharePoint.Administration.SPWebApplication]::Lookup("http://moss") foreach ($site in $webapp.Sites) { Write-Host "Processing Site: ...


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In my scenario I needed to monitor a site's last accessed date, but with minimum overhead (so not on every page load in masterpage..) and then after a site was not accessed for 6 months - delete it. I've done that via custom list which had only one item and a retention schedule enabled. List would be created when the site is provisioned. And the retention ...


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Something might be able to be hashed out if you can branch out the documents into child content types. Perhaps if things are uploaded as a parent content type, then based on the the metadata provided, a workflow could set the content type to the proper child content type and would enforce the IRM policy. If you think about it, IRM is working on a per ...


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This was an issue in SP 2010 RTM. It is now possible since the October 2010 CU, however you may still find problems. Some users have reported that the document library and/or policy settings in saved templates are corrupt when using the October and December 2010 CUs.



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