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The workflow will run for each item that meets the retention policy. When the timer jobs process the information and finds an item that is to expire, it will do what ever is specified as per the policy. If is to move it to the recycle bin, it moves all matching items to the recycle bin. If it is run a workflow, it runs a workflow on each item. This process ...


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If users are required to authenticate then it would be the "username" probably email in case of sharepoint online or if they are not required to authenticate then it would be "Guest Contributor" in the modified field. more detail here and here


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If coding is option, Then you can create a timer job or console application and then schedule it to run daily. It will check whether today is review date and update the status accordingly. The code will be something like below using (SPSite site = new SPSite("Your site URL")) { using (SPWeb myweb = site.OpenWeb()) { SPList olist = ...


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Using a workflow, you can set an action to Pause Until Date. In the date field, use your Review Date or a variable that is set to Review Date. Basic workflow logic: Pause Until Review Date If Review Status = New Set Review Status = Review Needed Little more info on the topic: "Pause until Date" workflows unable to handle changing ...


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Instead of using the server name as the domain name of your incoming email, use an Internet one. Let's say your company domain name is company.com: Register sharepoint.company.com (or anything else) as an MX entry in DNS. Make it point to your company mail server On the mail server (let's assume Exchange), create a connector to route all emails sent to ...


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You must configure your Exchange server (or any email server you use to send emails in your organization) to route emails @OurSharePointServerName-OurDomainName to the IP address of the SharePoint server where the SMTP service is enabled. See "Step2: Create Send and Receive Connectors in Exchange 2010" at ...


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Only certain lists support incoming email, like discussion boards and calendar. Custom list is not one of them. https://support.office.com/en-us/article/Enable-and-configure-e-mail-support-for-a-list-or-library-DCAF44A0-1D9B-451A-84C7-6C52E7DB908E


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You need to set up and configure the SMTP services on your WFE server and then set up Exchange to send email bound for your SharePoint list to this SMTP server. SharePoint will check the SMTP folders every 5 minutes or so to process any emails for your libraries based on the email addresses you configure for your libraries. This article describes the ...


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I was stuck with this today. I set the Content Type to optional and then tried to edit an existing item, but I kept getting the message: You must specify a value for this field But there was no " * " (mandatory sign) indicating the field is required. I had to change the column setting that is normally set at creation. The option is "Require that this ...



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