Versioning enables you to store, track, and restore items in a list and files in a library as they are changed.

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312 views

Version History and Version Numbers don't add up

In my SharePoint list, I can see version numbers. When I click a document in the list, I see that Version History in the Documents tab is greyed out, and it does not appear in the context menu for ...
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2answers
351 views

Display Task Historic Data

I have a Tasks list with versioning enabled. Each task goes through several states (Not Started, In Progress, Completed). Is there an easy way to display for a given task its timeline? For example ...
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1answer
90 views

Turn on versioning for specific sub-site (aka subweb)

Turn on versioning for specific sub-site (aka subweb) Is versioning at list level only or can it be set to a sub-site?
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1answer
369 views

Discard an unapproved page checkin in MOSS 2007

Okay, I think I must be missing something obvious here. I have a standard webpart page. Version control and publishing is turned on. There are a number of previous versions. Currently, there is a ...
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2answers
311 views

“Time machine” for Document libraries

Last week I got an interesting request from a customer: They would like to be able to see what a document library looked like at a given date. As far as I know this will require that the library 1) ...
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1answer
106 views

CAML Query based on IDs to get version number?

With JavaScript, is it possible to get its version number if I know the ID of an item? I have a function that needs to do something with the selected file, but even if I select the file, it is ...
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25 views

List w/ Versioning on requires delete permission?

So to use the multiline text field with append changes, I turned on the versioning setting for my list. However since doing so, users without delete permissions (custom contribute level without ...
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4answers
361 views

Draft version visibility

I have a customer which wants their draft documents to be visible only to their authors. Moreover, the published version should be visible to everyone. However, they do not want to go through the ...
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2answers
57 views

Accessing the version on an SPFolder

Within a Document Library with versioning turned on, I noticed that if I create a folder and "View Properties" that there is a "Version: 1.0" that is listed as a property along with "Created By", etc. ...
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381 views

Prevent a group from deleting document version history

In a Document/Form Library with versioning enabled (SP 2010), it is possible to delete all versions of a particular document/form simply by going to the "Version History" dialog box. This ability ...
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2answers
88 views

How do we sync the version on a physical document with the version tracked in SharePoint?

We would like to store a set of PDF documents in a SharePoint library under major/minor revision control. I understand how the major/minor versioning system in SharePoint works, but our problem is ...
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177 views

Major / minor versions best practice - MOSS 2007 document library

By default minor versions (draft) do not appear in the search, I'm aware it is possible for the items to appear in the search. We have a requirement where minor changes are made to documents and ...
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161 views

Publish a previous minor version

Many uploads where accomplished without any concern on publishing the major versions. For example, 0.1 to 0.10 where checked in and 0.3 and 0.8 need to become majors. Is it possible to go back in the ...
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533 views

Issue in versioning and metadata with recent Office Files

I have a web service that shows a sort of CRUD of document (with metadata) for other application.. I have some document libraries in which users can upload (via WS) documents with metadatas. For ...
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1answer
164 views

Get All Items of a list regardless the approval status

I'm creating a page showing all items from a list. I have enabled versioning for that list. So I want to show the list of all items, even pending items, when a user with contribute permissions is ...
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1answer
1k views

Can a the version history of a Word document be embedded in the document?

We currently maintain a version history inside our documents, using a simple table with 4 columns: version, date published, comments, author initials. We save documents as PDF before sending them to ...
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2answers
125 views

Can I publish a document from one site's document library to another's?

Here's the scenario: A development team has a SharePoint site called Dev. There's a document, foo.txt, that multiple users are collaborating on. It lives in a document library. Users check it out, ...
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2k views

Enable versioning on all lists and libraries

Is it possible to enable versioning on all lists and libraries across all web sites of a site collection? Thanks.
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1answer
291 views

Is there a way to automatically send major document versions to a Records Center while keeping the primary document active?

I'm working on a project in SP Server 2010 that requires strong record keeping. We have living documents that are constantly being updated, but we also have strict documentation requirements. Ideally, ...
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1answer
363 views

reordered columns in List, now one is missing, its version history gone

My coworker added a new column to a Sharepoint List and then reordered the columns such that the new column was in between two existing columns. Now one of the existing columns can't be found. She ...
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2answers
78 views

Copy files between sites with version history (powershell, SP2010)

I can copy a file from one site to another using $SPFolder_Destination.Files.Add("Filename.ext", $SPFile_Source.OpenBinary(), $false) This does not preserve version history. I think I could ...
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88 views

Disable Checking Out of PDF Files

We have a client who is having issues with users who are checking out documents instead of picking "Read Only". We would like to find a way to remove the option to have them check out documents and ...
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1answer
74 views

How to retrieve edited and checked out content sharepoint

Want to resolve an issue: with one User access a lot of pages were checked out exclusively.the content of the pages has been modified and checked out to the USER. How to take access as a farm admin ...
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0answers
23 views

Having issues looking at all old versions

I've been trying to look at older versions of a file but keep getting this error? Any idea what it's happening? I've looked at the source of the document within Excel and it's looking for a copy ...
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0answers
33 views

Embed version number in content type used for many libraries?

I'm using SharePoint 2013. This guide http://rayamondo.wordpress.com/2011/04/28/sp-version-to-word-template/ shows how to embed the version number in a content type for a specific document library. ...
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24 views

Open Approved Version First or Copy to new Library?

I'm sure this has been answered many times but I can't seem to find a solution. What's the consensus on how to handle the following situation: We have a doc library that our help desk uses. The help ...
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1answer
21 views

Make a change to a previous page version

If I want to immediatly change some fields on a page, but that page is currently checked out can I? Save that checked out version without publishing it. Get the last published version, change my ...
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1answer
72 views

Prevent users from editing major version

Is it possible to prevent users from editing a major version of a document? Basically, what I want to be able to do is that when a user changes a draft version to a major version I want the document ...
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1answer
27 views

Can you tag a version in SharePoint?

I'm specifically looking at SharePoint 2013, but I was wondering if versions can be tagged or if it's the document itself that is being tagged.
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1answer
119 views

Move files from recycle bin to another location

is it possible to move files from the recycle von to an archive library or to a file share? I'm looking for a way to archive old versions of files to an archive location. Thanks in advance
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266 views

Deleting all versions of plain list items

I have a plain list (not a document library) in SharePoint 2007 that has a lot of list item versions. I'd like to loop through the list items and programmatically delete the old versions. I am doing ...
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24 views

Move multiples files into different versions of one file

I have a lot of Word files that are actually different versions of the same document. I'd like to save these files as one file using versioning in SharePoint 2010. Is there a way to do so? Thanks in ...
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1answer
100 views

Version and Retention Policy

I am new to Share Point and looking for a solution to the following problem. I have enabled and set up versioning and limited it to 4 versions and a document retention policy to 3 years. As versioning ...
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1answer
195 views

Library ItemUpdating - distinction between versioning of existing files, and changing metadata of existing files

I am currently facing challenges in distinction between updating an item, and creating a new version of same item. The ItemUpdating eventreceiver is hit in both cases. Requirements for the library ...
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1answer
212 views

Document library forces check-in upon adding custom lookup column

SharePoint 2007 Team Site Add a Document Library with the Word 2003 template Add a new item, save, close document, no problems Add a (required) custom lookup field to the document library Add a new ...
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205 views

can I access previous versions of publishing pages via '_vti_history/…'?

I'm not sure what I should be expecting when trying to access a version url of a publishing page. I can see that there is a Url property of SPListItemVersion for publishing items in the page library, ...
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692 views

copy SharePoint file including version history in Windows SharePoint Service 3.0

Is there a way to COPY a SharePoint file including its version history from the Windows SharePoint Service 3.0? I have a file I want to copy but it did not carry over all previous version histories ...
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2answers
768 views

Deploy multiple wsp versions to different webapps in the same farm

Im working on a newer version (2.0) of my sharepoint2010 wsp (which contains several features and webparts). I have dev+test servers which have a webapp each with v1.0 of wsp. In the newer version ...
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1answer
48 views

stacking documents as successive versions within a library

If I have 3 files of the same general type, A1, A2 and A3, already uploaded to a given document library, is there a way to "stack" them within the library such that they are treated as numbered ...
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196 views

Sharepoint as a Digital Asset Management solution? [closed]

I am evaluating products for my company in order to meet requirements for a digital asset management system. We plan on making this management system a central location for any and all types of ...
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1answer
111 views

Editing library doc filenames in SharePoint Designer?

In order to upload a PDF as the next version of a document that had been a PPTX file and keep versioning intact, I wanted to implement the answer from this question: Can I change the file extension of ...
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1answer
34 views

Modify a group of versions for a document library or list

May I know if one can select a group of versions in a particular document library or list and perform modification (such as delete)? This is particular very useful if there are a lot of versions of a ...
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1answer
1k views

Programmaticly updating SPFileVersion.Properties Hashtable

Anyone who has experience with programmaticly updating the SPFileVersion.Properties Hashtable? I have a special situation where I would like to modify this Hashtable. Most of you will say: "Why on ...
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382 views

What is the specific benefit of requiring check out in order to edit?

Just today I decided to try something that I was certain would go terribly wrong: In the Versioning Settings of one of my document libraries I set the Require Check Out option to "No" but left ...
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3answers
4k views

How to retrieve File version from SPListItem

I'm trying to get file versions from an an SPListItem... I tried in many way, looping on SPListItem.Versions or SPListItem.File.Versions, tring to return my byte stream.. I can retrieve file info's, ...
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1answer
24 views

How to overwrite an existing document in SharePoint Library with a new document with different name?

In a SharePoint 2013 Document Library (version with x.x version enabled!) I have a PDF document, let's call it doc1.pdf which I want to replace by a new version. The new document I have is called ...
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1answer
102 views

Keep major version when working on minor version

My situation is this; I have a document library that contains reports (InfoPath 2010 forms). When an item is submitted it should clearly be marked as un-approved until it has passed an approval ...
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2answers
114 views

SPFolder versions?

I'm using SharePoint 2013 Server. I have a document library with enabled versioning. SPFolder.Item.Versions always returns only one last version of the folder item despite it was modified multiple ...
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2answers
28 views

What permission level is need to view past versions of a document?

If I have versioning enabled on a document library... can everyone view the past versions? Or only the document owner or owners group?
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25 views

How is metadata handled over sequential versions of a document?

I want people to stop putting their name in the file name every time they review a document. As a compromise, I would like to suggest putting their name's in the metadata of that version. So, my ...