SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I have an approval workflow in a document library. It's manually started by the user because they may not want to start it everytime they edit a document.

The workflow is as follows:

If for UK 

Start approval process with John

Else if for US 

Start approval process with Diane then Jim

It works just fine so far, but if a user edits a document, it still shows as approved which it has not been since there were edits. I'm trying to figure out a solution so that when a user checks in a document that has been edited, the approval status changes back to Pending until it goes through one of the approval processes again.

Any ideas? I haven't been able to find a solution online anywhere or in any of my books.

share|improve this question

I assume while creating the workflow you have selected "Allow this workflow to be manually started by an authenticated user with Edit Item permissions.".

Basically you are handling the OnItemAdded part.

In your existing workflow, you might have selected "Start this workflow when a new item is created."

Simillarly, you also have to handle OnItemUpdated part

Create a new workflow with same email sending conditions with option "Start this workflow when an item is changed."


You can modify the existing workflow to handle both Added & Changed scenarios.
share|improve this answer
I have the manual option checked, however, I don't have the "Start when new item is created" checked because I don't want it automatically started, ever. I guess I could set up a new workflow so that when an item is edited, the approval status is set to Pending or null. Think that might work? Can I do that in SP Designer and not VS? – Keith Mar 11 '13 at 13:11
why dont you just add it to the existing workflow if edit return to step x? – Raoul Mensink Apr 11 at 12:18

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.