Is there a good way to email the members of multiple SharePoint groups?

Question

I have a project site and I have split members of the project site into multiple SharePoint groups for security purposes. I would like to be able to send an email to all the members of several groups. I haven't seen anything that describes this exact use case.

• I can't use AD groups because the membership is too fluid for our in house process.
• I can mimic them in Outlook but that seems counterproductive and they will soon get out of sync.
• I can go each group, select email group and then merge all the recipients into one email. It's less counter productive but seems like a hack..
• Ideally I would like to be able to select the groups I want to email from Outlook

I'm open to any suggestions or third party products.

Thanks

Answer 1

I would create a SharePoint Designer workflow from a private list that you create, with:

• Incoming email enabled
• Set up the security for Read-Only, other than yourself
• The body of the email will be the body of the email in the workflow
• Specify the SharePoint groups in the List Workflow Action of "Send Email"
• Set the workflow to fire when a new item is created.

Everytime you want to email the users, send an email to this List with the message you want to send.