SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. Join them; it only takes a minute:

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I have a project site and I have split members of the project site into multiple SharePoint groups for security purposes. I would like to be able to send an email to all the members of several groups. I haven't seen anything that describes this exact use case.

  • I can't use AD groups because the membership is too fluid for our in house process.
  • I can mimic them in Outlook but that seems counterproductive and they will soon get out of sync.
  • I can go each group, select email group and then merge all the recipients into one email. It's less counter productive but seems like a hack..
  • Ideally I would like to be able to select the groups I want to email from Outlook

I'm open to any suggestions or third party products.


share|improve this question
Is it the same groups everytime? – Mike Aug 2 '12 at 20:21
No it's not. I do different combinations of groups depending on the email. – RWL01 Aug 6 '12 at 17:52
Let me ask you something, why not AD groups? It would solve this issue... – Mike Aug 6 '12 at 18:07
I agree, but unfortunately adding somebody to an AD group is not a very nimble process right now. – RWL01 Aug 7 '12 at 18:18
up vote 2 down vote accepted

I would create a SharePoint Designer workflow from a private list that you create, with:

  • Incoming email enabled
  • Set up the security for Read-Only, other than yourself
  • The body of the email will be the body of the email in the workflow
  • Specify the SharePoint groups in the List Workflow Action of "Send Email"
  • Set the workflow to fire when a new item is created.

Everytime you want to email the users, send an email to this List with the message you want to send.

share|improve this answer
Up vote because this is a solution but I would like to see if there are any alternatives. – RWL01 Aug 6 '12 at 17:54
I think another solution could be to create an outlook addin that would connect to Sharepoint sites and grab the possible SharePoint groups to add them in Outlook... – Mike Aug 6 '12 at 18:02

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.