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Any idea how I can set an alert to warn site owner if content is out of date?

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3 Answers

You should first think on what actually is the 'Content' you want to set alerts.

If they are records in document library\ lists, You can set retention policy. First, Create a workflow for the list to send email to the site owner. Now, under information management policies, you can Enable Retention > Add a retention stage > Set date to expire>Under actions, select start workflow> Select workflow to send email alert.

If they are lists\sites, you can create a custom timer job to scan the content and send emails.

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I would suggest the use of native policies (like in our case the expiration policy) that you can attach to a specific content type and trigger an action / workflow when the policy is met. In this case it will be when an item's age is reached. (eg : http://technet.microsoft.com/en-us/library/cc262112%28v=office.12%29.aspx)

What I've been doing for a customer is a custom field "review date" which allow them to pick a date when the content should be reviewed (because different type of content got different life time and even within the same content type it was not consistent) associated with a daily timer job that was looking for item reaching the dreaded date. As soon as found, it was sending an email to the content creator with a cc to the site collection administrator.

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