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How I can to configure incoming email in SharePoint Foundations without local SMTP?

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2 Answers

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Edit: the information is good, but i just checked the links and they are dead. Let me know if the basic info is enough to get you started.

http://social.technet.microsoft.com/Forums/en-US/sharepoint2010setup/thread/0d263b37-f002-4d9b-a7a1-2026f032f1f7/

The second answer by Jasonzh2010 has the best information...

You don't have to run SMTP on Front-End Web Server but you have to run it somewhere to get the email in the "drop" folder as eml file and configure your SharePoint (the timer service) to be aware the location of the drop folder and pick up the eml files from there.

The easiest way is to run SMTP server on Front-End Web Server and select "automatic" as shown here http://ethan-deng.tech.officelive.com/images/SPConfigureIncomingEmail.jpg

The not so easy way is to run SMTP server somewhere else and share the "drop" folder as network shared folder and give permissions to your SharePoint Timer Service account. And in the settings as shown http://ethan-deng.tech.officelive.com/images/SPConfigureIncomingEmail.jpg, select "Advanced" and then give the network shared folder as \myserver1\drop\

You can read more here http://anurasoftware.com/SPIncomingEmailSettings.aspx

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I knew this above post but I still don't know how I can do it. Can you tell me step by step ho wI can do it? Thanks for your support, – Andrzej Jun 12 '12 at 12:43
Well, i can give you this sharepointgeorge.com/2010/…, which is the link i use to configure incoming email in general... you should just be able to follow the instructions for whatever is the SMTP server and share the drop folder and use an appropriate address where applicable. I have not personally done this as I normally just install SMTP locally, let me know how it goes/if you have further questions. – Zork Jun 12 '12 at 14:02
OK, so I should create only drop foledr and add full permissions to user. But where should I create this folder and who user should I add this permission? Thanks for your help, – Andrzej Jun 12 '12 at 14:25
The account the IIS application runs under i believe (either that or whatever the time service runs under, which should be the same if you didnt change it yourself), and where you put the drop folder doesnt really matter, the default on the SMTP server is fine, just share it out and make sure you know what address to use to access it ('\\<server name>\Drop' or something like that). – Zork Jun 12 '12 at 14:28
So I should create this folder on for example: \\<my server>\drop? I ask because in Central Administration in Configure Incoming E-mail Settings E-mail Drop Folder is given as exapmle "c:\inetpub\mailroot\drop"? – Andrzej Jun 12 '12 at 14:43
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I asked a similar question here: How to Enable Email in Lists Without Using Exchange? where the fellow tells how to configure incoming mail - in my case, using an external email server.

SharepointGeorge showed me how to configure iis6 for use with the SMTP server. iis6 comes on your Windows Server 2008, and it is only really used for email. Using it won't mess up your iis7.

To enable mail in your sharepoint lists, you need to configure it in Central Administration - in "System Settings/Configure Incoming Email".

[update] Ah, look at this other thread where I answer in more detail.

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