SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. Join them; it only takes a minute:

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I've been searching everywhere for this, and it appears to have been an easily achievable task in WSS3, but doesn't seem available at all in SharePoint Foundation 2010.

I'm just trying to setup an alert for a view of a document library. I have created 4 views, one for each segment of data that I have available, but the only alert I seem to be able to setup is one to alert on any changes for the entire library...

Apparently, it used to be possible to just select the view you wanted to be alerted on, but now, this is nowhere to be found.

Can anyone confirm whether this is even possible now? It should be a simple piece of functionality, and I wouldn't expect to have to code anything..?

Thanks in advance.

share|improve this question… Smart Alert Pro – Peter Macdonlad Feb 25 '15 at 22:31
up vote 0 down vote accepted

Alerts are at the library level, and were with previous versions as well. While you cannot tie an alert explicitly to a specific view, there is nothing stopping you from creating a simple workflow that notifies people when the criteria is met within the views.

share|improve this answer
Thanks, created a workflow to send the email based on the same criteria of the views, worked a treat. – Anonymous Jul 5 '10 at 8:19

You CAN setup Alerts based on a view in WSS3/MOSS2007 onwards

See "Setting up Alerts on a View of a List"

You won't see every view and only the Gods seem to know exactly why you can see some views and not others.

1) It must have a where clause. All Items views don't show up in the list of views, and it's pointless to use an All Items view because it doesn't filter.

2) It must be a public view, it cannot be a personal view.

3) It cannot involve content approval.

See : Which views can be used when Creating an Alert ?

share|improve this answer
Workflow is not Content Approval. Workflow can exist without content approval and Content approval without workflow. – Ryan Jan 8 at 16:27

We found yet another quirk that should be added to the list. The three requirements mentioned were all met. But still our view did not appear. We continued experimenting and found out that as soon as we added a Modified or Created = [Today]-21 criterium then the view dropped off the list of available views for setting an alert.

share|improve this answer

When you try to use the 'alert me', only those views which have a filter set on them show up. Try to make a dummy filter on the views and see if you are able to use 'alert me' on them.

share|improve this answer
This does not provide an answer to the question. To critique or request clarification from an author, leave a comment below their post - you can always comment on your own posts, and once you have sufficient reputation you will be able to comment on any post. - From Review – Waqas Sarwar MCSE Feb 5 at 19:52

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.