Active linking of document libraries

Question

We are attempting to create a functional area for a time limited project which brings together documents from multiple SCs’ libraries. At the end of the project, all documents would be returned to the original SCs so the authors can maintain ownership and manage. However, I am looking for a more elegant solution than having to pick around various SCs for the docs and then move them backwards and forwards.

On a practical level I would like to have an active link library that allows the users to see and edit documents from a single SC, while keeping the original documents in their originating SCs. Is there a way of being able to check out and edit documents through their links in different SCs?

Answer 1

You can use the "Link to document" Content type by adding it to your document libraries, which practically enables you to type if the address of where the actual document lives instead of storing it. You need make sure the option to "Managed Content Types" is enabled on your Document Library prior to be able to add it.

On the other hand, have you considered using also "Send To" menu option. This practically enables anyone to keep synchronized copies of documents while having the same documet scattered around in dedicated libraries. Many articles on the web show how to setup and configure this, few examples here below

• http://www.c-sharpcorner.com/uploadfile/anavijai/configure-send-to-connections-in-sharepoint-2010/
• http://sharepoint.microsoft.com/blogs/GetThePoint/Lists/Posts/Post.aspx?ID=22

Hope it helps, C:\Marius