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Business Requirements:

My customer wants to be able to associate one document with multiple projects. E.g., a set of specifications for a piece of equipment that will be used in multiple projects. These specifications may change over time but they will always be consistent between the two projects. This document will have the same content type but different values depending on the project.

I'm a developer so I don't mind using the object model but I would prefer OOTB and I still don't see any elegant way of accomplishing the above requirements.

Question:

1) Is it possible to have a single document referenced by two different document libraries?

2) Is it possible for the above document to have different values for its attributes in each of the document libraries?

3) If 1 and 2 is not possible, is it possible to give a single document in a document library two different sets of attributes?

Solution

I went with using link to a document. This is a chart I used to compare the two options I was considering: enter image description here

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2 Answers

up vote 5 down vote accepted
  1. In a way yes - try using the "Link to a document" content type instead of the document. or use the "Send To" option which would create a syncronized copy of the document (multiple locations possible) which can be easily maintained.
  2. In the case of Send To, yes, i believe -which should also answer your 3rd question (but if not)

Hope it helps, C:\Marius

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Thanks this is what I was looking for. I think the "Link to a Document" approach will work the best in this case. I have an image with the pros and cons of each in my edited post. –  RWL01 Apr 23 '12 at 18:15
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Link to document content type is what you want as Marius mentioned. You can extend the content type to include any metadata you need allowing you to have different sets of metadata for the same file in different locations.

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