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I'm working on a system in which a user will fill out a temporary parking pass request for a vendor (infopath 2010 browser form), it gets routed to someone for approval then sends an email to the vendor. I would like this email to contain either the form as an attachment (read-only) or embedded in the email message so they can print it out and display it. I can attach it just fine, but I don't want people to have to install infopath just to open it, and I would rather not give them a link to it because I don't want to set up anonymous access.

Any ideas?

Thanks!

FYI: SP 2010 Enterprise, Nintex Workflow 2010 Standard

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1 Answer

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Promote the fields you need to use in your email to columns within the SharePoint library and use those within the email sent to the vendor. The user might not have InfoPath as part of their Office licensing and wouldn't be able to open it.

With Nintex (which is off topic here), you could use the Query XML action to query the contents of the file and store pieces in variables via xpath and merge that in.

The best case scenario is to promote what you need, then it can be used as metadata to sort and group.

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Thanks for your response. The issue isn't getting my fields into the email, it's presenting the form in its entirety as something that they can print off and display. The form itself includes a map of the different parking lots and some other things graphics. <whisper>Would Query XML grab all that and present it like it is in the infopath form?</whisper>. – samauger Apr 16 '12 at 21:06
No, it'll just fetch the data within the InfoPath form. If you need to present it similar to the form display, you'll either have to bounce the form to a service to generate a PDF, perhaps Word Automation Services to save as an XPS document, a custom developed solution, or creating the email in an HTML editor and then merging back the data in the html editor of the Nintex email action. – PirateEric Apr 17 '12 at 1:09

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