Take the 2-minute tour ×
SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. It's 100% free, no registration required.

We are having an issue with alerts related to forced check-out in a document library.

We would like an alert to be sent whenever a document is uploaded to a particular document library.

Using the following settings:

Change Type:

  • New items are added

Send Alerts for These Changes:

  • Anything changes

The behavior we see is that if the Versioning settings -> "Require documents to be checked out before they can be edited?" is enabled these alerts are not sent, if it is disabled they are.

This is in SharePoint 2007.

share|improve this question
    
Did you check your ULS logs for any possible errors? –  Deepu Nair Jan 4 '12 at 6:34
add comment

2 Answers

up vote 2 down vote accepted

This seems to be an issue by design in SharePoint.

When "Require documents to be checked out before they can be edited?" is set to Yes, alerts set to only send on New Items are not sent. They are only sent for Changed Items with alert set when documents are changed. When set to No, alerts are always sent on New Items.

In SharePoint, if multiple changes are made to a document before the alert mail is generated, SharePoint alert will only send the latest change that was made. This is to prevent spamming with too many alerts or too many changes in a digest when people hit “save” again and again.

Once you choose “yes” for “require documents to be checked out before they can be edited” and then upload a new document, you will only get the “change” alert about “checked out” information as this change happens after the item is created. This is a by-design behavior.

Answer referred from this post.

share|improve this answer
    
This seems to represent a real gap in the design of this feature for the product. We are eligible for premier support and so I will open a ticket for final confirmation and give you the check if they confirm your finding. Thanks. –  yelkereb Jan 4 '12 at 17:34
add comment

Check the document in after they have been checked out and modified.

share|improve this answer
add comment

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.