How to attach Document to Content Approval Workflow of SharePoint 2010

Question

I need to attach a document to Content Approval Workflow of SharePoint 2010?

Can someone guide me to the process?

Answer 1

You set up Content Approval for the entire document library. Here are the steps:

1. Library Settings > Versioning Settings
2. Content Approval: Require content approval for submitted items? Yes
3. Document Version History: Create major and minor (draft versions)
4. Draft Item Security: Only users who can approve items (and the author of the item)

This will cause the document versions to be draft versions until the user chooses Publish a major version. That's when the approver can approve the document and it becomes the new version.

Here are the steps to use a workflow for content approval:

1. Select Add a workflow from the ribbon
2. Select workflow template: Publishing Approval
3. Check the box: Start this workflow to approve publishing a major version of an item
4. Click Next and set up the notification information
5. Check the box for Enable Content Approval: Update the approval status after the workflow is completed

Note: if you do not see the Publishing Approval workflow template, the site collection administrator needs to enable the Publishing Approval Workflow feaure:

Site Actions > Site Settings > Site Collection features > Activate the Publishing Approval Workflow feature