Take the 2-minute tour ×
SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. It's 100% free, no registration required.

If several employees add their data to a SharePoint List (Change of Address) how do I hide the employees' address from the other employees and is this possible? I have been working in the SharePoint Designer trying to create a workflow or even add this to a current workflow that allows employees to fill out a form that is added to a SharePoint List.

The other problem is this workflow does not display the employees' current data in the form to allow changes/edits to an address. This can work if I use a customizable InfoPath form, but I would like to keep the employees from having to select Add New Item if at all possible. The only other possible conclusion I can come up with for this is to create a link that will allow employees to bring up the workflow form. I don't want them searching for the form either; I'd rather keep it handy in the List.

share|improve this question
1  
By 'hide' do you mean that the information should simply not be visible or do you mean that other employees CAN NOT have access to it? (i.e. presentation only or security) –  Dave Wise May 11 '11 at 22:40
    
@Dave Wise - Other employees CAN NOT have access to other employee data, just their own. –  Richell May 12 '11 at 12:47
add comment

2 Answers 2

up vote 6 down vote accepted

You should set-up the Item Level Permission for the list or library so only users who created the item can view/edit etc.

check out this article that explains how to achieve this in SP2010

Item Level Permission 2010

share|improve this answer
    
Thank you, I have tried this and now receive an error that says "Condition is not valid for the associated list." I have checked in a few different places to see a resolution for this error message. What is interesting is when I "Check for Errors" the message indicates --> "The workflow contains no errors." I have checked : link to trouble shoot this, but I dont think they have what Im looking for. –  Richell May 12 '11 at 18:07
add comment

A couple things offhand, Set the default view of the list to be filtered by Created By equals [ME]. You can also set the item level permissions in the list to Read Only their own and Edit only their own.

share|improve this answer
    
@PirateEric- Would I have to do that at everyones computer who is using SharePoint? Read Only their own and Edit only their own? OR can I do this at the Admin/Farm Level? Or would I/Can I do thi using SharePoint Designer in a workflow? I'm still learning this workflow bit works. Thank You –  Richell May 11 '11 at 20:46
    
The read and edit only their own is set on the list in question. Click on your list, Settings, List Settings, Advanced Settings. –  PirateEric May 12 '11 at 11:59
add comment

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.