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I put a lot of documentation on our SharePoint site, and it all lists as being Checked Out To me. How do I check all of those files in, in one shot?

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5 Answers 5

up vote 12 down vote accepted

Go to site actions -> Manage content and structure. At the first page there is a list of the files with a "view" in the toolbar on the right section. Drop this down and choose "Checked out to me".

This will list all the files, you can then check the checkbox to select all items and in the actions drop down choose check in.

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I did that, and chose Check In, then picking OK on the comment box (tried with and without comment). The files all still showed on the Checked Out To Me list, even after refreshing. –  Lance Roberts May 5 '11 at 0:44
are you refreshing before the page refreshes on it's own? This functionality should work as I use it all the time. –  brian brinley May 5 '11 at 2:28
I'm only refreshing after a long while of waiting. Tried again today, but no luck, though it sure seems like it should work. –  Lance Roberts May 5 '11 at 15:26
I noticed that if I'm in a subdirectory on the 'Site Content and Structure' page that it has a title of 'Checked Out To Me' in <'subdirectory'>, but it actually lists all files that are checked out to me. –  Lance Roberts May 5 '11 at 16:36
Thats correct the view is not relative path based if I recall correctly. Have you tried checking in just a few files at at time? –  brian brinley May 5 '11 at 17:13

You can use SharePoint Designer to navigate to the site / Document library. Select all files that need checking in and select Check-in from the Edit menu.

Alternatively use PowerShell as described in this post.

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Thanks, sorry it took so long to accept, had to redo my whole computer before I could test things. –  Lance Roberts Jun 8 '10 at 16:39

You can also use the Manage Content and Structure feature if you have the publishing feature turned on.

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For SP2010 you can find it as below

Site Actions -> Content and structure -> Change View (Checked Out to Me) -> Select all files using checkbox and click on Actions Menu. There's option to checkin.


Ashish Chotalia

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You can also use a tool like DMS-Shuttle for SharePoint. There is a trial version. Bulk operations for check-in and setting metadata are supported.

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Don't forget to mention if you are affiliated or not with the company that produces that product, as per guidelines on the help page. –  Robert Kaucher Apr 23 '14 at 21:23

protected by Community May 9 '14 at 18:10

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